Privacy
Cabinet Office as Data controller
The Cabinet Office of the Isle of Man Government is joint data controller along with the department, board or office running the consultation, for the purposes of the Data Protection Act 2018 and the GDPR and LED Implementing Regulations 2018.
Delib Limited is the Data Processor and provider of the Consultation Hub (Citizen Space) site.
The contact details for the Cabinet Office are:
Change & Reform Team
Cabinet Office
Government Office
Bucks Road
Douglas
IM1 3PN
Tel: +44 1624 685711
Email: Consultations@gov.im
The Data Protection Officer for the Cabinet Office is:
CO Data Protection Officer
Cabinet Office
Bucks Road
Douglas
IM1 3PN
Tel: +44 1624 686779
Email: DPO-CabOff@gov.im
Your personal information
The Cabinet Office collects and processes your personal information as follows:
- Name
- Email address
- Organisation (if responding on behalf of)
- IP address
- Opinions
Consultations or Surveys may occasionally require the following additional information if it is considered necessary for the consultation process:
- Position in Organisation/job title
- IOM Residence
- Address
- Telephone Number
How we will use the information we collect about you
Isle of Man Government is committed to protecting the personal information you provide.
The Cabinet Office will use your personal information to:
- form part of the verification process to ensure the user is an individual in order to prevent incorrect or fraudulent use of the system.
- to contact you to engage further with the consultation process or survey.
How we will share the information we collect about you
We will not share your data with any third parties. Data will only be shared between the Cabinet Office of the Isle of Man Government and the Isle of Man Government department, board or office running the consultation, as joint controllers.
Howver, on occasion, and following approval from the joint controllers, Personal Data may be shared with a third party consultant, or independent chairperson who has been appointed to support the consultation process.
Protecting your information
The Cabinet Office will:
- keep your information safe and secure in compliance with its information security policy.
- only use and disclose your information as detailed above, where necessary.
- retain the information for no longer than is necessary and your information will be permanently deleted once the timeframes set out below have been reached.
Transfer of Information outside the EEA
It is not expected that your information will be transferred outside of the EEA.
More information
You can find out more information by:
- looking at the Cabinet Office Privacy Notice
- contacting our Data Protection Officer at DPO-CabOff@gov.im or +44 1624 686779
- asking to see your information or making a complaint if you feel that your information is not being handled
- making a subject access request which is a request for all of the personal data we hold about you
- obtaining this information in large print, or other format (as appropriate)
Your rights
You have a right to access your personal data to ensure that it is accurate, and to request that it is rectified, blocked, erased or destroyed if it is inaccurate. All contributors will be asked to clarify their permission to publish their response and may agree to publish in full, publish anonymously or not publish at all. You may request, at anytime, for your personal details and/or input to be removed from the Consultation Hub system.
To make any request relating to your data held by us, please contact the Data Protection Officer for the Cabinet Office who is: DPO-CabOff@gov.im / +44 1624 686779
If you are not satisfied with the response you receive, you may also complain to the Information Commissioner, whose details can be found on www.inforights.im, or the relevant supervisory authority. You may have a right to other remedies.
Cabinet Office (Consultation Hub – Citizen Space) Retention Periods
Retention period
Your personal data on Management reports downloaded from the Consultation Hub:
- your data will be held until closure of the consultation on the Hub + one year, as part of the consultation records
Any email exchange relating to access, ideas or clarification:
- held until closure of the consultation on the hub + one year after, as part of the consultation records
Your personal data on Citizen Space (Consultation Hub software):
- the duration of the consultation + one year after, as part of the consultation records
Please note, retention periods may be extended where there is a statutory, regulatory, legal, operational, or security requirement to do so. Please see the Cabinet Office Privacy Notice for more information.
Delib Privacy Information
Delib's software (this website) enables organisations to set up and operate activities, through which they can engage with you.
This site is managed by the controlling organisation, Cabinet Office of the Isle of Man Government. When you access and use this site, the personal information you have submitted to these activities will go to the organisation. Delib will not access your personal information unless requested to do so by the organisation, and only for the purposes of assisting them with the administration of this site.
Accessing your Personal Information
If you have any questions or requests about your personal information, for example to request a copy of it, or to ask for it to be corrected if you think it is wrong, please contact the organisation (as stated in their Privacy Notice / Privacy Statement / Privacy Policy). It is the controlling organisation's responsibility to answer any questions or requests about your personal information.
Collection of Browser Information
The information provided by your computer when you use this website is collected by Delib. For example, your browser type, IP address, language preference, referring site and the date and time. The purpose for collecting this information is to maintain the security of the website and for operating and improving the software.